Administrative Procedure 1.103
Grade Point System for Elgin Community College
|Letter Grade||Performance||Grade Points per Semester Hour|
|E||Failure (ended Spring 2005)||0.0|
|F||Failure (started Summer 2005)||0.0|
|WF||Withdrawal-Failure (ended Fall 2004)||0.0|
Other Grades & Symbols not used in GPA Calculation
|AW||Administrative Withdrawal (started Spring 2005)|
|CIP||Course in Progress|
|CR||Satisfactory for Proficiency, CLEP, Advanced Placement, & courses taken Pass/No Credit|
|NC||No Credit for courses taken Pass/No Credit|
|Z||Drop Grace Period (started Summer 2014)|
Course instructors are exclusively responsible for grading their student's coursework and submitting midterm and final grades.
The Senior Director of Admissions and Registrar is responsible for recording the proper grade(s) and appropriate grade points on each student's permanent record and will post each student’s assigned grade.
Midterm and final grades are required for all students. Appropriate midterm grades include A, B, C, D or F. Students who have never attended or who are not actively pursuing the course should be assigned a midterm grade of W by the 10th day of the semester. The W grade can be used from the beginning of the section, but no later than the midterm date. Actively pursuing the course is defined by each instructor and is according to the attendance policy stated on the course syllabus. For sections shorter than 16 weeks, the W should be assigned by the 80% refund date, but no later than midterm, as indicated on the Drop Dates by Section spreadsheet at https://elgin.edu/admissions/register-for-classes/withdrawal. Instructors reserve the right to withdraw a student from section during the withdrawal period due to excessive, unexcused absences or if the student is not actively pursuing completion of the course as stated in the syllabus. (Related Administrative Procedure: 1.202 Schedule Changes and Course Withdrawals) A midterm grade of CR is only appropriate for students eligible for a final grade of CR (e.g. pass/no credit) or those participating in approved experiential learning programs (e.g. internships, study abroad, clinicals). A midterm grade of AU is only appropriate for students who are auditing a course.
Final grades are due by 4:00 p.m. the Monday following the last day a section meets. A grade of W cannot be assigned as a final grade or at any point after the last day to drop. A grade of AW is assigned only after the last day to drop and is based on extenuating circumstances assessed by the Director of Student Success & Judicial Affairs (see Administrative Procedure 1.202 Schedule Changes and Course Withdrawals).
All courses for which an incomplete grade (I) has been assigned must be completed by the due date assigned by the faculty member teaching the course. The college recommends completion within 120 calendar days after the last day of the course. A failing grade (F) will be recorded for courses not completed by the due date assigned. Under extreme circumstances, a student may obtain an extension if the instructor involved submits an updated expiration date using the Grade Changes function in the employee portal.
Plagiarism, Cheating and other Forms of Academic Dishonesty
For handling issues of plagiarism, cheating and other forms of academic dishonesty, faculty should refer to Administrative Procedure 4.407 Academic Integrity.
All grade changes, including incompletes, must be completed within one calendar year of the course end date. (Related Administrative Procedure: 4.403 Appeal of Final Grade).
Midterm grade reports are mailed to students receiving a D, F, NC or, for students who have been withdrawn, a W grade at midterm. Students earning a D or F at midterm should meet with their instructor, academic advisor, the Director of Student Success & Judicial Affairs, or tutor in the Learning Centers to discuss success strategies. Midterm grades are assigned for all students and are available on the portal.
Final grade reports are available electronically through the portal http://www.elgin.edu/portal at the end of every semester or session. Final grades are recorded on the student's permanent record in the Records Office.
Academic Honors are based on undergraduate level courses (100 level or above).
A student will be listed on the President’s List at the college when a semester grade point average of 4.0 with a minimum of 6 semester hours is earned.
A student will be listed on the Dean's List at the college when a semester grade point average of 3.5-3.99 with a minimum of 6 semester hours is earned.
A student will be listed on the Academic Honors List at the college when a semester grade point average of 3.0-3.49 with a minimum of 6 semester hours is earned.
Graduates who achieve a cumulative grade point average of 3.5 to 4.0 for their degree or certificate receive their diplomas with high honors while those achieving a cumulative grade point average of 3.0 to 3.49 receive their diplomas with honors.
During graduation evaluation, the cumulative grade point average for students earning the Associate in Arts, Associate in Science, Associate in Fine Arts, Associate in Liberal Studies and Associate in Engineering Science degrees is determined by using all grades received from all courses numbered 100 and above taken at Elgin Community College and all grades A-D accepted from other colleges/universities. For students earning an Associate of Applied Science degree and/or any of the occupational certificates, only the grades received in the courses which apply to the Associate of Applied Science degree or certificate are counted for purposes of determining cumulative grade point average at the time of graduation.
For the commencement ceremony and in the printed, hard copy commencement program, candidates are listed in their respective programs and announced with honors based on the grade point average up to but not including the current semester grades. Updated final honors are posted on diplomas and transcripts.